Microsoft Word 97 Tutorial

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Mailing Lists

To type a single mailing label:

Click on Tools, Envelopes and Labels.

On the label tab, type your mailing address.

If you want to mail an envelope, you can by typing in the mailing address and the return address on the envelope tab.

Click on Print.

To create a new mailing list in Word, click on Tools, Mail Merge.  You will see the following screen:

Select Create

Click on Mailing labels

Click Active Window

Click on Get Data

Click on Create Data Source

By default, all field names in the list will be included on your mailing labels.  So highlight and Remove Field: Title, Address2, Home phone, and work phone.

Click on OK.

You will be prompted to save the file.  Choose a name and click on Save.

Click on Edit Data Source.

You are now ready to begin entering data into the following screen:

After you have finished filling in one record, hit the Add New button, to continue entering more records.

When you are finished, you can view all the records by clicking the View Source button.

Once you have viewed the records, a Database toolbar will appear.   You can then choose to: go back to the data form, manage fields, add records, delete records, sort ascending or descending, and find records.

On the Database toolbar, hit the Mail Merge Helper button .

Go back to Step #1, and hit the Edit button.  You will prompted to select your print setup for your labels.  Choose the label style of your choice and hit okay.

You will see a screen as follows:

Insert Merge Field as shown above, and hit okay.

Step #3  - Click Merge to new document or merge to Printer.  (I would recommend new document, before you print.)

This is your Print preview, so print when ready.

Next Page: Mailing Lists Continued

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