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Editing Content in a Publication

Editing text in a publication

You select and change text in Publisher text boxes the same way you would change text in any word processing program: simply select the text and type over it.

For the example newsletter we began earlier, we'll change the newsletter title and the text below it.

Note:

You can select an entire block of text by clicking anywhere in the middle of the text. If you want to place your cursor inside the block without selecting the text, click just at the end of the text. You can then use your arrow keys to move to a specific location inside the block of text.

In the example newsletter, select page 1, and then zoom in, if necessary, so you can read the newsletter title:

Use your mouse to select the text “Newsletter Title”:

Now type “Smith Family Newsletter”:

If you used the Rhythm Newsletter design, Publisher automatically added either your name or the name of your organization to the row below the title. Change this to “2005”:

You can replace the remainder of the placeholder text in the publication the same way.

Publisher also provides the capability to edit long blocks of text in Microsoft® Word (version 6.0 or later). This makes it much easier to replace placeholder articles with your own.

To edit a text box in Microsoft® Word:

1. Right-click the text box you want to edit and, from the shortcut menu, select Change Text, and then Edit Story in Microsoft Word.

A Microsoft® Word window opens displaying the text:

Note that while you're editing in Word, the text box in Publisher is grayed out.

2. Edit the text in Word.
3. Click the close  button in the upper right-hand corner of the Word window to close the window and update the text in Publisher.

Note:

You should do any formatting in Publisher, since this formatting may not be imported from Word.

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