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Work With Toolbars

To show or hide a Microsoft Word toolbar, right-click any toolbar and select the one to show or hide from the shortcut menu.

You can also access this menu by opening the View menu and selecting Toolbars. Visible toolbars are indicated with checkmarks.

To show and hide several toolbars at once:

1. From the shortcut menu, select Customize.

2. Check the toolbars you want to display, and uncheck any toolbars you want to hide.
3. Click Close.

You can use the Customize dialog to create your own, custom toolbars, as well:

1. Right-click any toolbar and select Customize from the shortcut menu. The Customize command also appears in Word’s Tools menu.
2. In the Customize dialog, click New.
3. In the dialog that opens, enter a name for the toolbar, and select the template or document where you want the toolbar to be saved.

Tip:

If you select a specific document, the toolbar will be available only in that document. If you select Normal.dot, the default Microsoft Word template, the toolbar will be available in any document you create that uses that template.

4. Click OK to save the new toolbar.

A small blank toolbar appears near the Customize dialog.

5. To add buttons to the new toolbar, click the Commands tab in the Customize dialog. Then highlight a category to display a list of available commands.

6. To select a command, click and drag it from the Commands list to the toolbar.

The button appears on the new toolbar.

7. Continue dragging commands onto your toolbar. Notice that the toolbar expands to accommodate the buttons.

8. You can also add a menu to your toolbar by selecting Buit-in Menus from the Categories list, and then dragging a menu to the toolbar.

9. To add a custom menu to the toolbar, select New Menu from the Categories list, and then drag the New Menu command to the toolbar. Next, name the menu and add commands to it:
1. Right-click the New Menu button on your toolbar.

2. In the menu that appears, click the box next to Name and enter a name.
3. Next, click the menu button on your toolbar to display the empty list.

4. Drag a command from the Customize dialog to the empty space on the menu.

The command now appears in the menu on your toolbar.

10. When you’ve finished adding buttons to your toolbar, close the Customize dialog.
11. Finally, dock the toolbar below the others by clicking the title bar and dragging it to the lower edge of the Standard toolbar.

A new row is added to accommodate the toolbar, which has changed from floating to docked.

Each of Word’s toolbars can be moved simply by clicking and dragging the title bar (if the toolbar is floating) or the move handle (if the toolbar is docked).

The move handle is located at the left edge of the toolbar. When you move the mouse over it, the pointer changes to horizontal and vertical arrows, indicating you can drag the toolbar.

1. Drag the toolbar off the row. The toolbar changes from docked to floating.

2. Click the title bar and drag the toolbar back into place.

If you drag a toolbar to a full row, the surrounding toolbars will shrink to make room for it. To access a button that’s no longer visible, click the chevrons at the right edge of the toolbar.

Tip:

Remove buttons you don’t use, or add new buttons, by selecting Add or Remove Buttons. In the menu, uncheck the buttons you don’t need, or check (select) new buttons to add. Select Customize to choose from all the available commands.

From the Customize dialog, drag and drop the commands you want onto the toolbar.

Tip:

Make sure you drop the button inside the margin of the toolbar, or the button won’t be added. When you’re inside the margin, you’ll see a large I Beam, indicating that you’re in an editable region.

If you need to restore the default contents of a toolbar:

1. Right-click anywhere on a toolbar and select Customize.
2. In the Customize dialog, click the Toolbars tab.
3. Highlight the toolbar whose default contents you want to restore and click the Reset button.
4. In the dialog that opens, you can choose to reset the toolbar for the default Word template (Normal.dot) or just for the current document. Make a selection from the menu and click OK.

The Reset button isn’t available for custom toolbars. Instead, if you decide you no longer need the toolbar, you can delete it:

1. Right-click anywhere on a toolbar and select Customize.
2. In the Customize dialog, click the Toolbars tab.
3. Highlight the custom toolbar and click Delete.
4. When asked to confirm, click OK.