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Navigate in Word

The Microsoft Word window is made up of a menu bar, toolbars, a document window, and the status bar.

The menu bar contains all the commands required to create, edit, format, print, and save documents, grouped into logical categories. To access these commands, you just point to the menu and click on it to view the available commands, then click the command you want to access.

The toolbars group common commands together, using buttons to provide quick access. While working in your document, you can click a button on a toolbar to apply formatting, save or print a document, use Word’s drawing or reviewing features, and insert a variety of objects.

You compose and format your text in the document window, which Word can display in several different views—normal, print layout, web layout, or outline. Use your mouse or the arrow keys on your keyboard to navigate through the pages of your document. To move up or down your document several pages at a time, use the vertical scrollbar on the right side of the document window.

In addition, the rulers at the top and left side of the document window display the document’s measurements and let you use the mouse to change the document’s margins, increase or decrease indentations, and quickly set tabs.

You can also view two parts of the same document at the same time. This is done by splitting the window. Splitting the window is useful when you want to compare different pages, or cut and paste text or objects from one page to another.

1. Move the mouse over the split handle , or box, at the top of the vertical scroll bar.
2. When the mouse pointer changes to a double horizontal line with arrows, click and drag the split handle down to the middle of the screen.

Tip:

You can also split the window by selecting Split from the Window menu.

To adjust the size of each of the windows, click and drag the border (split handle) separating them.

To return to a single window, click and drag the split handle off the screen, or simply double-click it. (You can also select Remove Split from the Window menu.)

In addition, you can zoom in on or out of your document, simply by changing the display size in the Zoom menu (located on the Standard toolbar).

Finally, the status bar at the bottom of the Microsoft Word window displays information about your current location within the document, and lets you quickly turn on and off features like the spelling and grammar checker and track changes.

All of these elements will be covered in more depth in subsequent tutorials.